Group and Organize Stencils

By grouping individual stencils together, you can speed up and simplify your workflow. Grouped elements – or Compound Stencils – can be moved, adjusted, styled, and duplicated as a single unit.

As you add and group new stencils, your page will become an intricate mosaic of objects: stencils, compound stencils, images and icons. To refine and edit your design effectively, you’ll need to identify and locate both individual objects, and objects nested deep within larger groups.

You can do that quickly and easily. All objects are highlighted when you hover over them on the page; they’re also highlighted when you hover over their object-name in the Outline Panel. This makes the selection of thin or small objects easy and reduces missed clicks.

The Outline Panel helps you manage your page – and streamline your workflow – by keeping all your objects organized within a single, searchable list.

In this article, you’ll learn how to group, lock, arrange, and align objects on the page. We’ll also show you how to navigate and use the Outline Panel to rename, search, reorganize, toggle visibility, and delete objects.

Group and ungroup stencils

When objects are grouped, they can be moved, adjusted, styled, and duplicated as a single unit. Grouping works for all objects: stencils, templates, images and icons.

To group or ungroup objects, use the Group button located in the Contextual Toolbar.

To group stencils:

1. Select stencils:

   • Mouse drag over multiple stencils

     or

   • Use Ctrl/Cmd + Click to select stencils one at a time

2. Group stencils:

   • Navigate to the Contextual Toolbar and click the Group button

     or

   • Right-click on one of the objects and choose Group Selection

To ungroup stencils:

• Select the group of objects that you want to ungroup

• Navigate to the Contextual Toolbar and click the Ungroup button\

  or

• Right-click on one of the objects and choose Ungroup Selection

Edit groups of stencils

Once objects are grouped, you can move, format and style them as a single element. But, you might still want to edit an individual element separately from its group.

To access a single object within a group, double-click on that object. Now, you can format, style or delete that individual element.

Enter group on click

To quickly select an object nested anywhere within a group, hold down Cmd/Ctrl and click on that object.

If you want to enable access to elements within a particular group, you can also use the Enter group on click option.

When you click on a group, you’ll see the Enter group on click checkbox in the Format Panel, right underneath the group’s coordinates. Enabling this option will allow you to select any element of the group with a single click.

To make the Enter group on click option visible again, or to turn it off:

Click on any element within the group’s blue border and hit Esc

or

Select the group within the Outline Panel

Lock and unlock stencils

Once an object is locked, it is fixed in place – and can no longer be moved or styled. This allows you to continue editing the rest of the objects on the page without disturbing the completed parts of your design.

In order to work with a locked object, you must first click on it intentionally. To prevent the accidental selection of locked objects, they do not respond to selection by mouse-drag.

To lock a stencil:

• Select the stencil and then use the right-click Context Menu to choose the Lock Selection option, or use the Keyboard Shortcut: Ctrl/Cmd + L (this keystroke works for both Lock and Unlock).

  or

• At the top of the Format Panel, click the Lock button to the right of the Object Name; once an object is locked, all formatting options for that object will be unavailable until it’s unlocked.

  or

• In the Outline Panel, click the Lock button to the right of the stencil name; the button will darken when locked.

When locked, the stencil will display a red frame on hover and, once the stencil is selected, a lock button will show in the upper-left corner of the red frame. That button can be used to unlock the stencil.

To unlock a stencil:

• Select the stencil and click the red Lock button on the upper-left corner of the red border.

  or

• Select the stencil and then use the right-click Context Menu to choose the Unlock Selection option, or use the Keyboard Shortcut: Ctrl/Cmd + L (this keystroke works for both Lock and Unlock).

  or

• In the Outline Panel, click the Lock button to the right of the stencil name; the button will be greyed out when unlocked.

To lock or unlock a selection of stencils:

• Select the stencils and then use the right-click Context Menu to choose the Unlock Selection option, or use the Keyboard Shortcut: Ctrl/Cmd + L (this keystroke works for both Lock and Unlock)

To unlock all objects when there’s a mix of locked and unlocked objects on the page:

1. Use Ctrl/Cmd + A to select all unlocked objects on the page
2. Use Ctrl/Cmd + L to lock all the objects
3. Use Ctrl/Cmd + L once more to unlock all the objects

Arrange and align stencils

The Arrange Dropdown in the Top Toolbar allows you to overlay, align and distribute objects to create a clean and balanced design.

Arranging Objects

The Arrange feature lets you stack objects, and then move them back and forth through the layers.

To arrange an object:

1. Select the object you want to arrange
2. Access the Arrange feature:

• Navigate to the Top Toolbar and click on the Arrange button to open the dropdown

  or

• Right-click on the object to open the Context menu and hover over the Arrange option to open the dropdown

• Choose a layering action: Bring to Front, Bring Forward, Send Backward, Send to Back

Aligning Objects

The Alignment feature arranges objects along a common vertical or horizontal axis, and distributes them equally within their shared space.

The Contextual Toolbar is the quickest way to align multiple objects. When you select more than one object, the toolbar automatically appears just above that selection. Along with alignment, the toolbar also allows to quickly group and ungroup the selected objects.

You can also set a reference object – meaning that any selected group of objects will align relative to that object.

To set a reference object, select several objects, and then click on one of them; a thick blue border will immediately appear around that object. All objects will now align relative to that designated reference object. To deselect the reference object, just click outside your selection.

There are three other ways of accessing the Alignment options:

• Navigate to the Top Toolbar, and click on the Arrange button to open the dropdown

or

• Right-click on an object to open the Context menu, and hover over the Align option to open the dropdown

or

• Navigate to the Right Sidebar and open the Format Panel. At the top, you’ll find the Quick Align and Distribute buttons

When a single object (or ‘Grouped’ objects) is selected, alignment controls will align the object relative to the bounds of the page. Note that this function is not available when using the Contextual Toolbar.

Using the Outline panel

The Outline Panel keeps all your objects organized within a single, searchable list.

Browse objects and their hierarchies in the Outline Tree, or use the search input to quickly locate a specific object. The Outline icons in front of object names make it easy to distinguish between stencil types.

Use the Outline Tree to rename, search, reorganize, lock, toggle visibility and delete objects.

To open the Outline Panel:

1. Navigate to the Left Sidebar
2. Click on the Outline Tab. The tab will turn blue and open the Outline Panel

To select an object in the Outline Panel:

• Click on its name. If you select a Group, click on the Left Arrow icon to quickly view the Group’s content and hierarchy.

To rename an object or group of objects in the Outline Panel:

1. The Outline Panel lists all objects on the page: Stencils, Templates, Images and Icons
2. Hover over an item in the Outline Tree and, on the page, a blue border will simultaneously highlight the corresponding object
3. After you’ve located the object, double click on its name to change it

You can also take advantage of Name Sync in the Outline Panel when working with diagram or text stencils:

When you type text into any flowchart stencil, or in the Paragraph, Heading, and Label stencils, those stencils automatically adopt that text as their name. This makes it east to identify specific objects in the Outline Panel, especially in complex flow and process diagrams, or within detailed designs.

If you don’t want an object labelled with its text, just overwrite the auto-generated name in either the Outline Panel or the Format Panel and it will stick.

To search for an object in the Outline Panel:

1. Select the Search Input at the top of the Outline Panel
2. Type in the name of the item you wish to find

To reorder an object or group of objects in the Outline Panel:

1. Select the object you want to move
2. Drag and drop that object either up or down in the Outline Tree
3. Note that moving an object higher or lower within a group hierarchy, or up and down the Outline Tree, will affect its layering-arrangement on the page as well

To hide an object, just toggle the object’s visibility by clicking the Visibility Eye icon to the right of the object’s name in the Outline Tree.

To delete an object or group of objects from the Outline Panel:

1. Select the object you want to delete
2. Use the Delete key to remove that object