Our Kanban board template is a great tool you can use to organize and manage your team’s workflow. Build your own Kanban board to manage upcoming projects efficiently by avoiding delays, saving time, and collecting metrics you can use later on to improve workflows in other projects.

What is a Kanban board?

Kanban boards are workflow visualization tools used to optimize teams’ workflows. A vital component of the Kanban method, the Kanban board, is today considered to be one of the most efficient agile project management tools for task organization.

What is the purpose of a Kanban board?

Having the ability to map out workflows clearly will bring teams additional benefits that will influence how new projects are going to be approached in the future. Here are a few of them:

• Identify and visualize obstacles that could negatively impact the workflow
• Prioritize tasks and focus on those that can be started right away
• Save time by not participating in meetings that require progress updates - the Kanban board already includes all updates teams need to know.

The main components of a Kanban board template

Our template offers a set of essential components you can easily edit to match your needs:

• Columns - each column represents a different stage in the workflow. Depending on their progress, you can place tasks in the following sections: Backlog, To Do, In Progress, Testing, or Done.
• Cards - every card includes information related to the task. Find everything you need to know from description and assignee to deadline or current status.

Depending on a team’s needs, Kanban boards can also include work-in-progress limits, which restrict the number of tasks that are being worked on and help teams focus better on deliverables.

How do you use a Kanban Board?

Below you will find the most efficient ways of working with a Kanban board:

1. Workflow visualization and deficiencies identification

Kanban boards are incredibly useful in visualizing and identifying any problems that could slow down a project. The key is to map out transparent workflows that incorporate as many precise details as possible. If you happen to notice that in any of the columns, tasks come in at a faster pace than they get completed, you may have stumbled upon a red flag. Soon enough, assignments will start pilling up, and the whole team will have to deal with a bottleneck.

When workflows are displayed in great detail, tasks are broken down into bite-sized pieces, and then split into columns effectively, it’s easier to understand where adjustments can be made.

2. Limit work in progress

Kanban boards are ideal for putting a stop to multitasking and limiting the workload for teams. Team managers can set up a maximum amount of tasks that can be included in the ‘work in progress’ column, or they can limit the number of tasks in each section.

3. Avoid unnecessary meetings

As the board shows the stage of every task, each team member can easily stay up-to-date with the latest developments. This eliminates the need for reports, meetings, or any other activities that require stats on progress.

4. Visualize blockers

Our Kanban board template will allow you to quickly visualize and identify any obstacles that might slow down your work. These elements can be labeled separately, so that when they are encountered, the team can immediately start working on other tasks without breaking the ‘work in progress’ limits.

Using the Kanban board in Moqups

Moqups offers online real-time collaboration so that you can work on your Kanban board template from anywhere without missing any updates from your collaborators.

Moqups has also integrated a set of features you’ll find to be extremely useful throughout the process. Use our comment feature to leave comments for your co-workers. With the sticky notes feature, you can jot down ideas immediately to avoid losing your train of thought. At the same time, annotations will help you track events or milestones that hold a significant impact on your project.